Assembly and disassembly traffic go to P2
All assembly and disassembly traffic has to report at car park P2.
Safety & Traffic staff will then issue you with a special access ticket.
As soon as there is a space at your hall, you can use this ticket to enter the area in front of the hall complex.
Access routes map
The route guiding exhibitors and suppliers to the right hall, is indicated with a hundred number (Route 100, Route 200 etc.). The other halls, transport doors and elevators of the Jaarbeurs Complex also have numbers. When you get close to the Jaarbeurs Utrecht, you will see signs indicating these route numbers, halls and transport doors (see the Access routes map). The access route to follow is printed on your access ticket, and can also be found in the Jaarbeurs Utrecht exhibitor handbook.
You can find your personal route map in the Jaarbeurs Utrecht exhibitor handbook. Please make sure the printed route map and access ticket are clearly visible on the left side of your windscreen. Drivers of cars and vans showing a route map are given priority by the police and Safety & Traffic staff when loading and unloading at the Jaarbeurs.
It is prohibited to park or wait on public roads before entering the Jaarbeurs complex; this road should be free and accessible to regular traffic at all times.
When the transport or elevator doors are closed, please contact Safety & Traffic on tel. +31 (0)30-295 5333 to gain entry.
For cars and small vans, we charge a deposit of €50 for loading and unloading at the Jaarbeurs complex during assembly and disassembly. You will receive an entry ticket from the porter indicating when you have to leave the area again. This deposit does not apply to large trucks.
To be able to enter the hall, you have to show an assembly ticket. Any extra assembly tickets can be ordered via the Client Portal.
Assembly and disassembly passes
Three weeks before the exhibition, we start with the shipment of the assembly and disassembly passes. To be allowed to enter the hall you and/or your stand builders/suppliers have to be in the possession of an assembly pass.
Use of your own mobile, internal transport vehicles
Exhibitors and suppliers are allowed to use their own forklift truck(s) for internal transport of their own property on and inside the Jaarbeurs Utrecht complex. For more information and guidelines, contact:
P.O. Box 3189
NL-3502 GD UTRECHT
T: +31 (0)30 291 6050
F: +31 (0)30 294 6841
To enable stand crew quick entry to the trade show, you will receive several exhibitor passes/badges. Three weeks before the trade show, we start with the shipment of these passes/badges. In the interest of your own safety and the safety of your belongings, you and your stand crew are only allowed to enter with these passes/badges. The number of passes/badges depends on the size of your stand. They will be sent to you a few weeks before the start of the trade show. Would you like to order more passes, then you can do so via the Client portal.
Approval stand design
Has your stand design been approved? If the stand deviates from the standard measurements, your stand drawings need to be submitted for approval to the exhibition organizers. They will judge your design on stand location, technical aspects and possible environmental factors. With approval, you are ensured of a trouble-free set-up. You can send your drawings to: email@example.com
Or by post to:
VNU Exhibitions Europe BV
Attn. Marketing Services Back Office, Standapproval
PO Box 8800
3503 RV Utrecht
Tel: +31 30 295 2825
Fax: +31 30 295 2816