Traffic regulation to the halls and route maps

To guide you to the right hall, we have set up a signposting system. The system, developed with the Utrecht police department, is based on numeric codes.

The route guiding you, your staff, suppliers and transport company to the right hall, is indicated by a sign with a number you have to follow (e.g. route 100, route 200). All the halls, transport doors and lifts in the Jaarbeurs complex have a numeric code. We have placed signs in the immediate vicinity of the Jaarbeurs Utrecht guiding you to these routes, halls and transport doors.

Buffer area

All assembly and disassembly vehicles have to queue up on the buffer area indicated and drivers then have to inform us of their presence. This is done to prevent a traffic jam forming in front of the halls, blocking assembly and disassembly vehicles.

Construction and dismantling passes

Right before the trade show, you will receive your assembly and disassembly passes. To be allowed to enter the hall you and/or your stand builders/suppliers have to be in the possession of an assembly pass. 

Construction and dismantling times   

Use of your own mobile, internal transport vehicles

Exhibitors and suppliers are allowed to use their own forklift truck(s) for internal transport of their own property on and inside the Jaarbeurs Utrecht complex. For more information and guidelines, contact:

CEVA Showfreight
P.O. Box 3189
NL-3502 GD UTRECHT
T: +31 (0)30 291 6050
F: +31 (0)30 294 6841
E-mail: jaarbeurs@cevalogistics.com

Exhibitor passes/badges

To enable stand crew quick entry to the trade show, you will receive several exhibitor passes/badges a few days beforehand. In the interest of your own safety and the safety of your belongings, you and your stand crew are only allowed to enter with these passes/badges. The number of passes/badges depends on the size of your stand. They will be sent to you a few weeks before the start of the trade show. Would you like to order more passes, then you can do so via the Customer portal.

Approval stand design

Has your stand design been approved? If the stand deviates from the standard measurements, your stand drawings need to be submitted for approval to the exhibition organizers. They will judge your design on stand location, technical aspects and possible environmental factors. With approval, you are ensured of a trouble-free set-up. You can send your drawings to: standkeuringen@vnuexhibitions.com
Or by post to:

VNU Exhibitions Europe
Afdeling Standkeuring, Backoffice
P.O. Box 8800
NL-3503 RV Utrecht